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An LED screen trailer for one evening in Dallas–Fort Worth usually costs about $2,500 to $6,000. That normally covers delivery, setup, onboard power, and a technician for about four hours. A 12-foot screen sits at the low end, a 16-foot screen in the middle, and festival screens of 20 feet and up start around $5,000. Inflatable projector screens cost less, and large stage video walls cost more.
Typical prices for big screens in DFW
Local providers publish one-evening LED trailer prices from roughly $2,900 for a 12′ × 7′ screen to $5,900 for a 17′ × 10′. National rental guides land in the same range, about $3,000 to $5,000 for the first day and $1,500 to $2,500 for each day after.
| Option | Typical DFW price | Works in daylight | Best for |
|---|---|---|---|
| 20-foot inflatable projection screen | $750 to $1,500 per evening | No, needs a dark sky | After-dark movie nights for smaller crowds |
| LED screen trailer, 12′ to 17′ | $2,500 to $6,000 per evening | Yes | Movie nights, watch parties, services, school events |
| LED screen trailer, 20′ and larger | From about $5,000 | Yes | Festivals, concerts, races, very large crowds |
| Modular LED video wall | About $1,700 for a small wall; $4,000 to $20,000 or more per day for large ones | Yes | Stages, conferences, concerts, indoor events |
A modular wall is built panel by panel on a stage or truss, which takes a crew and rigging. A trailer arrives assembled and raises its own screen, so on a lawn, a field, or a parking lot it does the same job with less crew and less setup time.
What drives the price
- Screen size. Bigger screens mean more panels and a heavier trailer to tow. A 16′ × 9′ screen has about 144 square feet of picture; a 23′ × 13′ has about 299.
- Show length. Most packages include about four hours, and extra time is usually billed by the hour.
- Number of days. Delivery and setup happen once, so each added day costs less. Many providers discount consecutive days.
- Distance. Prices usually include delivery within a set radius, with a per-mile travel fee beyond it.
- Crew. A technician who stays through the event is standard with trailers. A camera operator or a second technician costs extra.
- Sound and video extras. Pro sound, a live camera feed of the stage, or an FM transmitter for drive-in audio each add a line to the quote.
- Content. Your own slides cost nothing. Paying someone to design sponsor slides or a welcome loop does.
- Permits. A public-park event often needs a city permit, usually paid by the host. Frisco charges $150 and wants the application at least 30 days ahead.
- Your date. Spring and fall Saturdays, the Fourth of July, December holidays, and big game days book first.
Worked examples
These use DFW Big Screens’ posted prices. Our packages are Block Party (12′ × 7′, $2,750), Main Event (16′ × 9′, $3,750), Stadium (17′ × 10′ up to 23′ × 13′, from $5,250), and Classic Movie Night (20-foot inflatable, $895). Each includes four hours, delivery within 30 miles of downtown Dallas, setup, power, and a technician.
| Event | What’s included | Total before tax |
|---|---|---|
| Backyard birthday movie night in Richardson | Block Party screen, four hours | $2,750 |
| HOA movie night 38 miles from downtown Dallas | Main Event screen, one extra hour ($250), movie night kit ($195), 8 miles past the radius at $3 per mile ($24). Movie license billed separately at cost. | $4,219 |
| Easter sunrise service | Main Event screen, pro sound ($395), live camera feed with operator ($695) | $4,840 |
| Two-day spring festival | Stadium screen for day one, second consecutive day at 50% off ($2,625), pro sound ($395) | From $8,270 |
| After-dark fall movie on a budget | Classic Movie Night inflatable screen, popcorn machine ($150) | $1,045 |
Texas sales tax is added where it applies (8.25% combined in Dallas).
Which kind of screen to rent
An inflatable projector screen is the cheapest way to show a movie outdoors, but it needs a fully dark sky. In a Dallas summer that pushes the start past 9 PM, which is late for families. If the event starts in daylight, sits under parking lot or pool lights, or draws more than a few hundred guests, an LED trailer is usually worth the higher price. The LED versus projector guide goes through it month by month.
How to lower the cost
- Pick the right size. A 12′ screen is plenty for a backyard or a church lawn, and a 16′ covers most HOA and school events up to about 1,500 people. The screen size planner works it out from your guest count.
- Look at weeknights and Sundays. They face less competition than spring Saturdays.
- Keep it a second day. For a tournament or weekend festival, that usually costs far less than a second booking.
- Sell sponsor slides. Local businesses often pay to appear on the screen between segments, and a few sponsors can cover a large share of the rental.
- Stay inside the delivery radius. Travel fees are small but add up far outside the core of the Metroplex.
- Book early. You get your date at the listed price. DFW Big Screens also takes 10% off any 2027 date booked by January 31, 2027, in exchange for permission to photograph your event.
What a good quote includes
Before you sign, check that the written quote covers each of these. Surprise charges come from vague quotes.
- Exact screen size and panel type, including pixel pitch.
- Hours of show time included, and when the crew arrives.
- Delivery, travel, and any after-hours or overnight charges.
- Who runs the screen, and whether they stay until pack-up.
- How the screen is powered, and anything you need to supply.
- The weather policy for lightning and high wind, including rescheduling.
- Deposit, balance due date, and cancellation terms.
- Sales tax as its own line.
- What’s not included, such as a movie license, permits, or food.
What matters is that the contract names the exact screen size and specs you’ll get, and who is responsible on the day.
Price your date
The estimate builder totals our posted prices as you choose a screen and extras, and we confirm the estimate in writing the same business day. For a movie night, the outdoor movie nights page shows the evening from setup to pack-up.
