How to run an outdoor watch party
Screen size, a game feed that won’t drop, sound, layout, and the rights questions to settle before kickoff.
LED Screen Rentals for Rallies, Town Halls, and Election Nights
For campaign rallies, town halls, candidate forums, and election night watch parties. The speaker goes on screen for the back of the crowd, and the returns go up as they come in.
The 16′ × 9′ Main Event screen is $3,750 for four hours of show time, delivered, set up, and run by our technician. See all prices
Rallies and Town Halls
Past the first few rows, a speaker at a podium is a small figure. The live camera feed with an operator ($695) puts the speaker on the screen, and pro sound ($395) with a wireless mic carries the remarks. Before the program starts, loop the campaign video, a volunteer sign-up QR code, and the early-voting dates.
Election Night Watch Parties
Texas polls close at 7 PM, and county results start posting soon after. Put the county’s results page or a news stream on the screen from a laptop, then switch to the live camera for the speech. A wired internet line is best, with a strong hotspot as a backup. The watch party guide covers layout, sound, and backups.
Campaign Paperwork
The quote, the agreement, and an itemized invoice are made out to the campaign or committee by the exact name you give us, so your treasurer can report the expense. Political events book on the same terms as any other: posted prices, a written quote, and a 25% deposit. What goes on the screen is the campaign’s content. If it counts as political advertising under the Texas Election Code, it needs the required disclosure; your treasurer or counsel can confirm.
Permits and Venues
A rally in a public park, a plaza, or a street usually needs a special event permit from the city. Private property, such as a church lot, a supporter’s ranch, or a business’s parking lot, usually doesn’t. Permit basics for DFW.
Pricing
- Block Party, 12′ × 7′ LED screen: $2,750
- Main Event, 16′ × 9′ LED screen: $3,750
- Stadium, 17′ × 10′ up to 23′ × 13′ LED screen: from $5,250
- Classic Movie Night, 20′ inflatable projection screen: $895
Each LED package includes four hours of show time, setup, power, and a technician. Pro sound, a live camera feed, and the other extras are on the price list.
Our Guarantees
All three are written into your rental contract. See all booking terms.
Rental agreement §9.4
On-Time Guarantee
If the screen isn’t running at your start time because of the equipment or crew we provide, you aren’t charged for the lost time.
Rental agreement §6
Weather Reschedule
If lightning or high wind cancels your event, move it to any open date within 12 months at no charge. If your date can’t move, like Easter, and the call comes before the halfway point, you can take a refund of everything but the deposit instead.
Rental agreement §3
Posted Pricing
You pay our posted prices, and your written quote lists sales tax and any travel past 30 miles before you book.
Can you invoice our campaign or committee?
Yes. Give us the exact name and address of the campaign or political committee, and the quote, agreement, and invoice are made out to it, itemized for your campaign finance report.
Can we show election returns live?
Yes. A county results page or a news stream runs from a laptop over HDMI. Bring a wired internet line if the venue has one, plus a hotspot as a backup, and our technician can switch between the returns and a live camera.
How fast can you book a rally?
Campaign schedules move fast. If the date is open, we confirm it the same business day you send the request, and the 25% deposit reserves it. Send the date and location as soon as you have them, even if the details aren’t final.
Planning Guides
Do you need a permit for an outdoor screen event in DFW?
Which DFW screen events need a city permit, and what Dallas and Frisco ask for.
What size LED screen do you need?
How far back each screen size works, and how much room your crowd takes.
Check Availability
Send your event date and city; it takes about 30 seconds.
What Happens Next
To see the full price first, use the booking form or call (214) 239-4458.
- The trailer runs on its own generator, so you don’t need an outlet.
- If lightning or high wind cancels your event, move it free to any open date within 12 months.
- Private property usually needs no permit. A public park or street usually does, often 30 to 90 days ahead; see the permit guide.