Frequently Asked Questions

LED trailers start at $2,750 for a 12′ × 7′ screen and $3,750 for a 16′ × 9′. Both include four hours of show time, delivery within 30 miles of downtown Dallas, setup, power, and a technician. Larger screens start at $5,250. Across DFW, a single evening with an LED trailer usually costs $2,500 to $6,000; the cost guide breaks that down.

Outdoor movie nights and drive-ins; watch parties and tailgates; concerts, festivals, fairs, car shows, and parades; church services and HOA and city events; tree lightings, holiday festivals, and New Year’s Eve; graduations and pep rallies; races and golf tournaments; company picnics, galas, and grand openings; weddings and quinceañeras; birthdays and backyard parties; and rallies and election nights. For anything else, tell us what you’re planning and we’ll tell you whether a screen fits.

Your written quote holds the date for 7 days. If you need board, church, or district approval first, tell us the meeting date and we’ll keep a soft hold until then, up to 30 days, and call you before releasing it. A 25% deposit reserves the date, and the balance is due 7 days before your event. We take card, ACH, and check.

Tell us in writing. 60 or more days before the event, your deposit moves to a new date within 12 months. From 30 to 59 days out, 50% of the total is due, and inside 30 days the full total is due. Weather cancellations are different: see weather and safety.

Four to eight weeks is comfortable, and earlier for spring and fall Saturdays. Shorter notice often works; ask and we’ll answer the same day.

Any 2027 date booked by January 31, 2027 is 10% off, in exchange for permission to photograph and film the screen at your event for our marketing. We never publish close-ups of identifiable children without your written OK, and you can ask us to leave your organization’s name out. The discount covers the screen and extras, not travel, tax, or license fees.

No. Texas sales tax is added on your written quote. If your organization is tax-exempt, send us your Texas exemption certificate with your deposit.

A fairly level spot with room for the trailer, a path the truck can tow through, and clear space overhead for the raised screen. After you book, we send a short site checklist; a photo or map pin of the spot is usually enough to confirm it.

No. LED trailers run on onboard generators. The inflatable movie screen needs one standard outlet for its blower, or we can bring a quiet generator.

Under an hour for an LED trailer. We arrive about 90 minutes before showtime so there’s time to test your actual content, or about 2 hours ahead when we’re also setting up a live camera feed.

No. The four hours are show time, starting at your start time. Setup before and pack-up after are included. Sunrise services and late finishes are fine; if a very early arrival adds crew cost, it’s on your written quote before you book, never added afterward.

Not with the LED packages. Add pro sound ($395): speakers and a mixer sized for your crowd, with a wireless mic. Or our technician can connect the screen to your own sound system. Classic Movie Night includes sound.

For an after-dark show, a projector works, and the inflatable Classic Movie Night is $895. An LED screen earns its price when the event starts before dark, runs in daylight, or sits under parking lot or stadium lights, where a projected picture washes out. See LED vs. projector.

Yes. Jumbotron, LED wall, LED video wall, and mobile LED display all describe the same kind of screen: LED panels that stay bright in direct sun. The ones we rent are mounted on trailers with their own generators, so they set up anywhere outdoors in under an hour.

Parks and levels the trailer, raises the screen, connects and tests your content and sound, runs playback during the event, makes any weather call, and packs up. Nobody on your side has to touch the equipment.

Yes. Outdoor LED panels are built to be read in direct sun, the same technology as stadium scoreboards and roadside billboards. Projector screens need a dark sky; LED doesn’t. See LED vs. projector.

Trailers are built for outdoor use. For indoor events, tell us the room and access and we’ll recommend the right option.

Anything with HDMI: a laptop, streaming device, cable or satellite box, Blu-ray player, or a live camera feed. We bring a laptop to play your slides and video files.

Public screenings, even free ones, need a public performance license held in the event host’s name. It’s usually a few hundred dollars per title. Our movie night kit includes coordinating it; the fee is billed at cost. More in our movie licensing guide.

For private parties, generally yes. If your event is public, charges admission, or is run by a business, some leagues and broadcasters restrict showing games on large screens. Tell us what you plan to show and we’ll flag what to check before you promote it.

Often. Local businesses like to sponsor community events, and our sponsor loop design ($295) turns their logos into slides that run between segments. The sponsor guide has tier prices and an outreach email.

The screens are weather-rated, so light rain is fine. In lightning or high wind we lower the screen until it passes. If unsafe weather cancels your event, you can move it free to any open date within 12 months. If your date can’t move, like Easter or a graduation, and the call comes before the halfway point of your show, you can choose a refund of everything except the deposit instead.

If the screen isn’t running at your start time because of the equipment or crew we provide, you don’t pay for the time lost.

A technician who knows the equipment stays on site from setup to pack-up.

On private property, such as a backyard, church lot, or HOA amenity center, usually not. Events in public parks or on city streets usually need a special event permit, often 30 to 90 days ahead. See our permit guide.

Yes. We provide a W-9 and complete vendor paperwork, and we take card, ACH, and check. Tell us how your organization pays and we’ll set deposit timing to match.