How to show graduation to the overflow crowd
The camera feed, screen size, ceremony audio, seating, district paperwork, and a timeline for the day.
LED Screen Rentals for Schools, Booster Clubs, and Game Days
For graduation overflow, pep rallies, and booster fundraisers, an LED screen stays visible at midday. We provide the W-9 and vendor paperwork your district will ask for.
The 16′ × 9′ Main Event screen is $3,750 for four hours of show time, delivered, set up, and run by our technician. See all prices
Local businesses can sponsor part or all of the screen. How to find sponsors
Graduation Overflow Viewing
When the stands are full, put the ceremony on a big screen outside. Our live camera feed with an operator ($695) puts the stage and every name on the screen in real time. Graduation overflow planning.
Booster Club Fundraisers
A movie night on the practice field raises money from tickets, concessions, and sponsor slides sold to local businesses. We design the sponsor loop for $295, and the sponsor guide has tier prices and an outreach email.
Away Playoff Watch Parties
When the team travels for a playoff game, a screen at home lets the whole town watch together. Each round is set the week before, so there’s little time to plan. The playoff watch party guide covers the stream, screen size, school approvals, and a plan that fits in one game week.
Fun Runs, Tournaments, and Field Days
Put results, schedules, and highlight loops on the screen at the finish line or between games. Most of these events run at midday, which is when LED brightness matters most. Planning notes for finish lines and golf fundraisers are under races and tournaments.
Paperwork
We provide a W-9 and fill out vendor registration. If your district pays by purchase order, say so in your booking request and we’ll work out deposit timing. Before you pay a deposit, we’ll confirm the screen location and camera access with your venue or district contact.
Our Guarantees
All three are written into your rental contract. See all booking terms.
Rental agreement §9.4
On-Time Guarantee
If the screen isn’t running at your start time because of the equipment or crew we provide, you aren’t charged for the lost time.
Rental agreement §6
Weather Reschedule
If lightning or high wind cancels your event, move it to any open date within 12 months at no charge. If your date can’t move, like Easter, and the call comes before the halfway point, you can take a refund of everything but the deposit instead.
Rental agreement §3
Posted Pricing
You pay our posted prices, and your written quote lists sales tax and any travel past 30 miles before you book.
Can the screen go on a football field or track?
Usually it sits just off the field on a firm surface. We’ll confirm the spot with your facilities team so we don’t damage turf or track.
Can students run the content?
Yes. Any laptop with HDMI can feed the screen, and our technician stays on site to help.
How far ahead should we book for graduation season?
Most DFW graduations fall in late May and early June, so many schools want the same few dates. Book as soon as your ceremony date is set.
Planning Guides
How to host a watch party for an away playoff game
Streaming rights and permission, size and sound, school approvals, sponsors, and a plan that fits in one game week.
How to get local sponsors to pay for your movie night
Which businesses sponsor community events, what to offer them, and how nine sponsors cover a $3,750 screen.
Check Availability
Send your event date and city; it takes about 30 seconds.
What Happens Next
To see the full price first, use the booking form or call (214) 239-4458.
- The trailer runs on its own generator, so you don’t need an outlet.
- If lightning or high wind cancels your event, move it free to any open date within 12 months.
- Private property usually needs no permit. A public park or street usually does, often 30 to 90 days ahead; see the permit guide.