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LED Screen Rental in Grapevine, TX

GrapeFest marked its 40th year on Grapevine’s Historic Main Street in September 2026.

LED screen trailers start at $2,750 for four hours of show time, with setup, power, and a technician. Delivery to Grapevine is included. See all prices

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Illustration: a crowd on blankets at dusk watching a giant LED screen on a trailer, with string lights and live oaks behind them

Outdoor Events in Grapevine

Lake Grapevine has fireworks over the water in July and the Twinkle Light Boat Parade in December, and the Grapevine Botanical Gardens at Heritage Park host Sunset Live concerts.

Next to DFW Airport, Grapevine is also a hotel and corporate hub, and its hotels, offices, and churches host outdoor gatherings much of the year. A screen trailer fits on a hotel parking lot, an office plaza, or a lakeside lawn. Most of Grapevine is in Grapevine-Colleyville ISD, and the northwest corner is in Carroll ISD.

Popular Event Ideas

  • Hotel group events near DFW Airport
  • Company gatherings on an office lot
  • Lakeside watch parties
  • Grapevine-Colleyville ISD booster nights
  • Church fall festivals

Delivery to Grapevine

Central Grapevine is about 20 miles from downtown Dallas, inside our 30-mile included delivery zone, so there’s no travel fee for most Grapevine addresses.

30 miles: delivery includedGrapevineDowntown DallasFort WorthArlingtonIrvingSouthlakeDentonLewisvilleFriscoProsperCelinaMcKinneyAllenPlanoRichardsonGarlandRockwallMansfieldKellerWylieGrand PrairieRowlettLittle ElmCarrollton

Prices in Grapevine

  • Block Party, 12′ × 7′ LED screen: $2,750
  • Main Event, 16′ × 9′ LED screen: $3,750
  • Stadium, 17′ × 10′ up to 23′ × 13′ LED screen: from $5,250
  • Classic Movie Night, 20′ inflatable projection screen: $895

Each LED package includes four hours of show time, setup, power, and a technician. Pro sound, a live camera feed, and the other extras are on the price list.

Planning an Outdoor Event in Grapevine

Historic Main Street, the Grapevine Botanical Gardens at Heritage Park, and the parks along Lake Grapevine host the city’s outdoor events. Before you set a lakeside date, check park access; high water has closed some lake parks and boat ramps.

A public park or street usually needs a special event permit from the City of Grapevine, often 30 to 90 days ahead. Private property, such as a church lot or an HOA amenity center, usually doesn’t. More in the permit guide.

Nearby

Our Guarantees

All three are written into your rental contract. See all booking terms.

Rental agreement §9.4

On-Time Guarantee

If the screen isn’t running at your start time because of the equipment or crew we provide, you aren’t charged for the lost time.

Rental agreement §6

Weather Reschedule

If lightning or high wind cancels your event, move it to any open date within 12 months at no charge. If your date can’t move, like Easter, and the call comes before the halfway point, you can take a refund of everything but the deposit instead.

Rental agreement §3

Posted Pricing

You pay our posted prices, and your written quote lists sales tax and any travel past 30 miles before you book.

Grapevine Questions

How much does an LED screen rental cost in Grapevine?

LED trailer packages start at $2,750 for a 12′ × 7′ screen and $3,750 for a 16′ × 9′, with four hours, setup, power, and a technician included. A 20-foot inflatable movie screen starts at $895.

Is there a delivery fee to Grapevine?

No. Grapevine is well inside our 30-mile included delivery zone.

How much space does the trailer need?

A fairly level spot with room for the trailer, a path our truck can tow through, and clear space overhead for the raised screen. We’ll confirm your spot from a photo or a map pin.

How soon can you come out?

Often within a week or two, and sometimes sooner. Ask about your date and we’ll tell you the same business day.

Planning Guides

Check Availability in Grapevine

Send your event date and city; it takes about 30 seconds.

What Happens Next

  1. We reply the same business day with availability.
  2. Your written quote holds the date for 7 days, or until your board, church, or district votes (up to 30 days) if you tell us the meeting date.
  3. Sign the agreement and pay a 25% deposit to reserve the date. Nothing is due before that.

To see the full price first, use the booking form or call (214) 239-4458.

  • The trailer runs on its own generator, so you don’t need an outlet.
  • If lightning or high wind cancels your event, move it free to any open date within 12 months.
  • Private property usually needs no permit. A public park or street usually does, often 30 to 90 days ahead; see the permit guide.